Meeting Minutes

Time and Location

  • Tuesday, March 13, 2018 7pm
  • Location: Saskatoon TechWorks, 412 44th St E
  • Previous meeting minutes (please read ahead of time)
Agenda
  • Attendance: 15 members (Quorum)
  • AGM Items
    • Chairman`s Address
      • John gave a summary of the previous years events and milestones and thanked the membership for a great year
    • Financials
      • James read a summary of the 2017 finances
      • Net Income: $1,536.50
      • James motioned to accept the finances, seconded by Andrew and accepted unanimously
      • Al motioned to dispense with audit, seconded by James and accepted unanimously
      • James read a summary of 2018 budget
      • James motioned to accept the 2018 budget, seconded by Andrew and accepted unanimously
    • Board Election
      • The nominees are Andrew Wright, Albert La, James Cooper, John Tumbach, Scott Walde, Sheila Maithel
      • Since there are less nominees than the maximum number of seats, election will be held by vote of confidence
      • Ballots were filled and then counted by Roger who announced a unanimous acceptance of all 6 nominees
      • James motioned to destroy the ballots, seconded by Andrew and accepted unanimously
Regular Items
  • Equipment, Safety and the Space
    • Check fire extinguishers
    • Quick Clean
    • Equipment check
      • band saw needs to be adjusted
      • limit switches are not working correctly on goliath
  • Previous meeting minutes
    • January 9
      • were tabled due to missing financials
    • February 13
      • were tabled due to missing financials
    • Both accepted unanimously
  • New Membership
    • No New Members
  • Finances
    • James read a summary of the monthly finances
    • Profit of $3059.46
    • Expenses of $2922.34
    • Net Income of $137.13
    • Could we cover our liabilities? Yes
    • Are our accounts being taken care of promptly? Yes
    • We are in the black!
  • Social events / group projects
    • Small talk / Show and Tell
      • Mar 27 - Rylan is going to talk about something
    • Future Workshops / events
      • March 24-25 - Arduino 101
      • March 29, April 5 - Electronics from Zero
      • May 26 - Makerfaire
        • We need volunteers to man our booth, 3 or 4
      • June 2 - Open house
  • Acknowledgements
    • Previous board for their awesome work
    • Rylan for new tabletop
    • Roger for being our returning officer
    • Anyone who has been giving tours of the space on open days/nights
  • Old Business
    • Free admission day - a great success
    • switched to Shaw internet
      • It's great!
  • New business
    • new member incentive - until August 31, 2018
      • Old incentive was never utilized
      • New members who sign up with the paypal subscription get a $50 gift certificate to the SKTechworks store
      • James motioned to proceed with the above incentive, seconded by Rylan and accepted unanimously
      • James motioned to repeal the old incentive plan, seconded by Scott and accepted unanimously
    • throw food waste in the dumpster otherwise it rots in the inside garbage cans and this is how you get ants
    • Open Floor
      • Al brings forward and idea for anti-workshops
        • Get together and learn about a topic that no one knows, together
        • learn a new board game, a software package, how to make friends
        • Order a pizza and have fun
      • Erik mentioned the healthcare hackathon coming up in September and the mini hackathons running up to it
        • Anyone with ideas for a healthcare hardware thing or interest in participating please contact Erik
      • Taylor brought up our website is lacking info and out of date on equipment at the space
        • Rylan went through with his Parents and Sister and made a list, proceeded to leave it at their place where it is super useful
      • Taylor asked about what are the rules for members that are in arrears
        • The board discussed this at the last board meeting and is working on policy to clearly and formually define this process
        • Ultimately a member loses voting rights and access to the space 2 months past their last paid month.
  • Next Meeting - April 10, 2018
  • John motioned to end the meeting, Scott seconded the motion and accepted unanimously
  • Purgatory box
meeting/march_13_2018.txt · Last modified: 2018/03/14 02:39 by andrew
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