Saskatoon Techworks Meeting Minutes

— Time and Location —

Minutes
  • Attendance: 8 (non quorum)
  • Regular Items
  • Equipment, Safety and the Space
    • Check fire extinguishers
    • Quick Clean
    • Equipment check
  • Previous meeting minues
  • Non quorum, unable to vote on previous minutes.
  • Members
    • 56 current (54 full, 2 associate)
    • New members:
      • Matthew Toews
        • No objections
      • Jay Schmidt
        • No objections
    • Exiting Member
      • Lance Green
  • Finances
    • Gross profit: $3,913.33
      • Includes $100.00 of donations towards new mill
    • Ordinary expenses: $3,131.42
      • Includes 100.00 for bad debt write off.
    • Net income: $781.92
    • Liabilities: $2,249.69
    • Could we cover our liabilities? Yes
    • Are our accounts being taken care of promptly? Yes
    • We are in the black!
  • Social events / group projects
    • Small talk / Show and Tell
      • Jan 22 - John will take it if no one else wants to
    • Future Workshops / events
      • Spectrum - review
        • Good turn out, lots of fun
        • Thanks to all our volunteers
        • Got some donations in the donation box!
      • Robot building workshop - review
        • Went good. Parents loved it, kids loved it. 3 in attendance.
      • Soap making workshop - review
        • Went good, person who asked for it didn't show up but there was a couple other people.
      • Free Admission day - Feb 18
        • Volunteers
          • John
          • Scott
          • ???
        • Have some roles for people meet attendees and show people around the space. No big activities though should have some things going to show off.
      • Cake day! - Feb 14
        • Techworks is now 8 years old!
      • Mini Maker Faire - May 25
        • Will have a couple tables again
        • If you have any projects you would like to showcase, get them ready!
        • Need volenteers. Last year we had 6.
  • Newsletter sign up - talk to Mena
    • workshops
    • events
    • projects
    • upcoming info
  • Acknowledgements
    • James for procuring and installing laser blower
    • All volenteers who came out to spectrum
      • Torban, Mena, John, Scott, Rachel
  • Old Business
    • fundraising for metal CNC mill
      • chocolate bars still available
    • Installation of sinks
      • upstairs to be completed soon
      • It is upstairs now!
    • metal mitre saw - who owns it
      • No one has taken ownership or notified us of whose it is.
      • It is now Techworks
    • if a problem is found with the facilities please contact the board
      • thespace@sktechworks.ca
  • New business
    • Security
      • Back door needs to be closed properly and not left in an unlocked state
        • There are many signs showing how to lock the door. There is no excuse.
        • If it continues to happen we will be forced to change the handle to one that can not be unlocked
      • back door to be changed to new door system
    • Saskatoon Mini Maker Faire 2019
      • May 25, 2019
      • Proposal to become Coppersmith sponsors
        • Same promotion as last year
        • John proposes we use the rest of our marketing budget plus pay out the difference instead of fundraising for this
        • James asked if we want to add this to the yearly budget as Maker Faire is an annual event
        • It was discussed and agreed upon to schedule a meeting for Feb 19, 2019 to discuss the sponsorship and budget.
    • AGM prep
      • We need a returning officer
        • Mena has offered
        • Nominations for board to close 7 days before AGM
      • Email announcement to come shortly
      • Voting will be by secret ballot at the meeting
      • Proposal for change to bylaws
        • Remove membership requirement: resides in Saskatchewan
        • If you have any proposed changes they must be brought to the the boards attention 7 days before the AGM
    • Open Floor
      • There is a sandblasting machine in the dirty room now. Be careful of the abrasive, it is a hazard if spilled on the floor (lots of tiny balls, like ice on the floor).
      • Torban suggested we get a water cooler.
      • Scott suggested we get a bigger fridge.
  • Next Meeting (AGM) - March 12, 2019
  • Purgatory box

Saskatoon Techworks Meeting Minutes Addendum

— Time and Location —

  • Tuesday, February 19, 2019 7pm
  • Location: Saskatoon TechWorks, 412 44th St E
Minutes
  • Attendance: 8 (Technical quorum)
  • Motion to move previous minutes to next meeting
    • seconded and accepted unanimously
  • Purpose of this meeting is to vote on SKTW to increase the marketing budget to cover the cost of sponsorship at 2019 Mini Maker Faire outright.
    • Coppersmith sponsorship level ($1000)
      • Logo on printed advertisements
      • Logo on banner
      • Logo on email blasts
      • Logo recognition on website and social media (facebook, twitter, etc)
      • Logo on staff tickets, 4
      • Complementary guest tickets, 10
    • Motion made, seconded and accepted unanimously
  • Motion to adjourn, seconded and accepted unanimously
meeting/february_12_2019.txt · Last modified: 2019/02/20 01:42 by andrew
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