Meeting minutes: August 9, 2016
Attendance: 10 full members, 1 associate member
Reading of the minutes from July 12, 2016. Accepted unanimously.
Finances:
Members:
Laser cutter donation/agreement: James discussing with Rob Phillips. He is still interested in donating to us to buy the laser cutter. James sent him a first draft of the agreement and is waiting to hear back.
Bylaws: No progress due to our focus on new space search. Board has set a deadline of having a first draft of new bylaws in November.
Website: No progress due to our focus on new space search. Scott plans to change the theme to make it feasible to use WooCommerce for the store.
Advertising: Kijiji ad is up. John plans to update it once we move to use the new address.
Fundraising:
We have the store on the website. We plan to sell things on consignment. If a member would like to sell them, they may propose it to the board and negotiate for the terms of sale.
Corporate sponsorships will go through a single point of contact, which we've chosen to be Albert. If members find a business who is interested in becoming a sponsor, they can refer them to Albert, who will negotiate the terms.
Social events:
We would like to have a scheduled day for social events so that people can plan in advance.
Retro video game day went well. About 8 people attended. We had lots of fun and went quite late. The only unfortunate thing is that it was mostly the regulars; it didn't really draw those who don't attend other functions often.
Suggestions for how to get more engagement? Could advertise in Bridges, Planet S, Saskatoon Express. Need to give them at least two weeks notice. Post to meet-up groups.
Social committee: Albert is willing to be part of it. Rylan is interested, but not available at the moment.
Workshops all postponed during our move.
Collaboration with outside groups:
The board has established a student rate package where a full-time student could get a full membership for $240 for 8 months. This will be offered in the fall as students are coming back to school. This is similar to what ENTS and Victoria Makerspace do. Eylon offered to design a poster to put up. John is willing to call up some places to get our posters up.
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