meeting:march_13_2018

Meeting Minutes

Time and Location

Tuesday, March 13, 2018 7pm
Location: Saskatoon TechWorks, 412 44th St E
Previous meeting minutes (please read ahead of time)

Agenda

Attendance: 15 members (Quorum)
AGM Items
- Chairman`s Address
  - John gave a summary of the previous years events and milestones and thanked the membership for a great year
- Financials
  - James read a summary of the 2017 finances
  - Net Income: $1,536.50
  - James motioned to accept the finances, seconded by Andrew and accepted unanimously
  - Al motioned to dispense with audit, seconded by James and accepted unanimously
  - James read a summary of 2018 budget
  - James motioned to accept the 2018 budget, seconded by Andrew and accepted unanimously
- Board Election
  - The nominees are Andrew Wright, Albert La, James Cooper, John Tumbach, Scott Walde, Sheila Maithel
  - Since there are less nominees than the maximum number of seats, election will be held by vote of confidence
  - Ballots were filled and then counted by Roger who announced a unanimous acceptance of all 6 nominees
  - James motioned to destroy the ballots, seconded by Andrew and accepted unanimously

Regular Items

Equipment, Safety and the Space
- Check fire extinguishers
- Quick Clean
- Equipment check
  - band saw needs to be adjusted
  - limit switches are not working correctly on goliath

Previous meeting minutes
- January 9
  - were tabled due to missing financials
- February 13
  - were tabled due to missing financials
- Both accepted unanimously

New Membership
- No New Members

Finances
- James read a summary of the monthly finances
- Profit of $3059.46
- Expenses of $2922.34
- Net Income of $137.13
- Could we cover our liabilities? Yes
- Are our accounts being taken care of promptly? Yes
- We are in the black!

Social events / group projects
- Small talk / Show and Tell
  - Mar 27 - Rylan is going to talk about something
- Future Workshops / events
  - March 24-25 - Arduino 101
  - March 29, April 5 - Electronics from Zero
  - May 26 - Makerfaire
    - We need volunteers to man our booth, 3 or 4
  - June 2 - Open house

Acknowledgements
- Previous board for their awesome work
- Rylan for new tabletop
- Roger for being our returning officer
- Anyone who has been giving tours of the space on open days/nights

Old Business
- Free admission day - a great success
- switched to Shaw internet
  - It's great!

New business
- new member incentive - until August 31, 2018
  - Old incentive was never utilized
  - New members who sign up with the paypal subscription get a $50 gift certificate to the SKTechworks store
  - James motioned to proceed with the above incentive, seconded by Rylan and accepted unanimously
  - James motioned to repeal the old incentive plan, seconded by Scott and accepted unanimously
- throw food waste in the dumpster otherwise it rots in the inside garbage cans and this is how you get ants
- Open Floor
  - Al brings forward and idea for anti-workshops
    - Get together and learn about a topic that no one knows, together
    - learn a new board game, a software package, how to make friends
    - Order a pizza and have fun
  - Erik mentioned the healthcare hackathon coming up in September and the mini hackathons running up to it
    - Anyone with ideas for a healthcare hardware thing or interest in participating please contact Erik
  - Taylor brought up our website is lacking info and out of date on equipment at the space
    - Rylan went through with his Parents and Sister and made a list, proceeded to leave it at their place where it is super useful
  - Taylor asked about what are the rules for members that are in arrears
    - The board discussed this at the last board meeting and is working on policy to clearly and formually define this process
    - Ultimately a member loses voting rights and access to the space 2 months past their last paid month.

Next Meeting - April 10, 2018
John motioned to end the meeting, Scott seconded the motion and accepted unanimously

Purgatory box