meeting:october_11

Meeting Minutes: October 11, 2016

10 full members in attendance
Reviewed minutes from August 9, 2016 and September 13, 2016. Accepted unanimously.
Members:
- We currently have 35 full members and 4 associate members.
- David Martin and Jack Vu have suspended payments, but plan to renew soon.
- JS Gauthier and Jordan Yowarski have cancelled payments and are not expected to renew. James motioned to revoke their membership. Motion passed.
- Ken Elliott has not paid since May 30 and I am unable to contact him, since his contact email appears to be invalid. James motioned to revoke his membership. Motion passed.
- Devon Plett has informed us that he no longer wishes to be a member, thereby terminating his membership.
- Andrew Roth applied for membership and has been accepted by the committee. James motioned to have the acceptance of his membership application ratified by the membership. Motion passed.
- Rylan informed James that Arden will no longer be renting an office, but Erik will be, and Arden will be sharing it with him. James still needs to discuss with both Arden and Erik to confirm.
Finances:
- Last month:
  - Accounts Receivable at End of Month: $360.00
  - Cash on Hand at End of Month: $4,032.18
  - Total Equity at End of Month: $16,995.22
  - Profit/Loss: $10,618.60
- Forecast next month:
  - Accounts Receivable at End of Month: $360.00
  - Cash on Hand at End of Month: $3,966.07
  - Minimum Cash on Hand: $2,172.08
  - Total Assets at End of Month: $16,929.10
  - Profit/Loss: $66.12
  - Monthly recognized profit/loss: $200.55
- Notes:
  - We purchased the laser cutter from Peachy Printer, which satisfies our obligations to Rob Phillips for his pledge of $10,000.
  - We spent $1173.21 on renovations, very nearly matching our projected cost of $1200.00.
  - We raised a total of $1201.92 through our fundraising campaign to cover our moving expenses.
  - Our minimum balance is strong due to prepayments from Scott Walde and John Tumbach.
  - Including the monthly recognized amounts from the prepayments from Scott and John, we expect a $200/month profit. On cash and accrual bases, we expect a $66 loss next month.
  - Forecasts do not include members who have cancelled subscriptions or are significantly in arrears.
  - In order to remain sustainable, we must increase revenues by over $400 per month within the next year.
Social activities:
- John is unavailable to hold the soldering workshop this month (busy). Hoping to hold it in November.
- No news on Rylan's kiln workshop.
- Albert still planning to do the CNC machining and milling workshops.
- Scott still planning to eventually hold a soap making workshop.
- Albert's combat robot workshop went very well. Two people attended, one each day. Both went well.
- Albert's talk at ETC went well. Talked about Tinker CAD and 123D Design. 10-12 people attended, primarily educators who wanted to learn about it to teach at their schools. People were interested in Techworks.
- Open house planned for November 19. Albert volunteered to coordinate. James, Scott volunteered to assist.
- Remedial movie night is Friday, October 14th. We will be watching The 13th Floor. Doors at 7pm.
Acknowledgments:
- Thanks to everyone who helped get the laser cutter ventilation in!
- Thanks to Scott and James for helping organize the bins and shelves in the dirty room!
- Thanks to everyone who helped get the door access working!
- Thanks to Albert for holding the combat robot workshop!
- Thanks to everyone who helped clean up the space!
Bylaws: Still planning to prepare first draft of new Bylaws.
Renovations:
- Furnace in and working.
- Scott will talk to Rob about the lighting above the table in the clean room.
- Emergency signs are now in place.
- Wire run for emergency lighting. John hoping to get some lights soon.
- Still need to do some planning for the remaining space upstairs. Could use for storage, cubicles. Looking for suggestions. Contact John or another board member.
Equipment maintenance: Reminder that Albert will head up maintenance committee; Scott, Erik, and Peter will help.
Remind on new rules for this space:
- Leave front door locked, except if attended or having an open house
- Make sure to lock the back door if it becomes unlocked.
- Lock the back gate when you leave and after hours.
- Leave the lights for the main room on; it is shared with our neighbour. It should be repaired soon.
- Make sure not to overfill the Loraas bin, since it is shared with our neighbours.
Safety: Make sure to use eye, ear, and hand protection when operating tools. If you see somebody using a tool in an unsafe manner, stop them and remind them.
New business:
- We need a mailbox. If somebody has one lying around, please bring it in.
- med.hack(+) is on this weekend at the Concourse building in Innovation Place.