meeting:november_8

Meeting minutes: November 8, 2016

11 members in attendance.
Reviewed minutes from October 11, 2016. Motion accepted.
Members:
- We currently have 33 full members and 3 associate members.
- Eylon Mogilner cancelled his membership after moving to Melfort. He expects to come back in a year and rejoin.
- Francisco Oltra applied for membership on October 25th and was accepted by the membership committee. Motion accepted.
- Patrick Ridley is 3 months behind on paying dues. In the past, he has paid up after being a few months behind. Board has decided to remind him again and wait another month before taking further action.
Finances:
- Last month:
  - Accounts Receivable at End of Month: $90.00
  - Cash on Hand at End of Month: $4,089.31
  - Total Equity at End of Month: $16,782.35
  - Profit/Loss: -$212.87
- Next month forecast:
  - Accounts Receivable at End of Month: $0.00
  - Total Assets at End of Month: $16,539.14
  - Profit/Loss: -$243.21
  - Monthly recognized profit/loss: $163.46
- Notes:
  - $90 of current Accounts Receivable is doubtful and is likely to be written off next month.
  - Extra $100 of expense last month to Internet installation.
  - Francisco paid two months in advance, leading to further discrepancy between accrual basis and recognized monthly profit/loss next month.
  - Now that we have a proper basis for income and expenses, James plans to prepare a budget for next month.
Social events and Workshops:
- Rylan is still willing to host a kiln workshop, but no schedule yet.
- Rylan also planning to hold another lathe training workshop. No schedule yet.
- Open house still planned for November 19th, 10AM-5PM:
  - Need to be promoting right away.
  - Plan to run demos of our tools, open cola, dry ice, and soap making throughout the day.
  - Call for projects. Let Albert or Scott know what you can volunteer.
  - Refreshments will be available during the day. Pizza will be provided for volunteers afterward.
  - Scott will advertise online.
  - Al will get business cards.
  - Volunteers: Al, Scott, Randy, James, Erik, John.
Acknowledgements:
- Al recognizes Randy for his work on the RFID system. Has two systems working.
- Recognizes Rylan for bringing in the lathe and compressor and for giving the workshop.
- Rylan also recognizes Erik for bringing a U-Haul out to Yorkton to bring back the lathe. He paid for everything out of pocket.
- Recognizes Scott for setting up the online store.
- John recognizes that the space is quite clean. Only a few small things to clean.
Bylaws: John has made some progress, but still lots more to do.
Renovations:
- Light switches now work, though still needs to be moved in to our space. Please turn off the lights if you are the last one out.
- Furnace ductwork is done.
- Still waiting on plumbing for upstairs toilet.
- Expecting two more lights to be installed in the clean room.
New tenant expected in the front room January 2017. Landlord plans to build a hallway through the front.
Equipment maintenance schedule and ownership is still ongoing.
New business:
- Saskatoon Public Library planning a viewing of a documentary on makerspaces in March 2017. We are invited to have a booth and give a talk. Albert organizing it.
- Space rules reminders:
  - Keep front door locked unless you can see it or its a open house night.
  - Lock the gate when you leave, as well as late at night.
  - Please turn off the lights if you are the last one out.
  - When parking in the back, do not block any doorways or vehicles.
  - Purgatory:
    - If you find something in the space that is out of place:
      - Put it away if you know where it belongs
      - If you don't, put it in purgatory
    - Every month we go through purgatory.
      - We will try to determine if we wish to keep it.
      - If not, we will try to determine whose it is and return it.
      - If we can't determine the owner, we will dispose of it.