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meeting:march_12_2019 [2019/03/12 22:45] (current)
andrew created
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 +==== Saskatoon Techworks Meeting Minutes ====
 +--- Time and Location ---
 +  * Tuesday, March 12, 2019 7pm
 +  * Location: Saskatoon TechWorks, 412 44th St E 
 +  * [[meeting:​february_12_2019 | Previous meeting minutes]] (please read ahead of time)
  
 +== Minutes ==
 +
 +  * Attendance: 21
 +  * AGM Items
 +    * Chairman`s Address
 +      * Our current chairman, John, spoke.
 +    * Finances
 +      * James presented a summary of our yearly finances
 +        * Net income $6,732 (2018) vs $1,537 (2017)
 +        * We are growing, and it's awesome.
 +      * The 2019 budget was proposed to the membership
 +        * Vote to approve the budget passed unanimously
 +        * Vote to dispense with an audit passed unanimously
 +    * Bylaw Change
 +      * Remove the clause "​Reside in Saskatchewan,​ and" from the requirements to be a member of SKTW.
 +        * Concern was raised about board members that do not attend board meetings potentially because they are out of province. This is already and agenda idea for the next board.
 +        * Vote to make the proposed changed passed unanimously
 +    * Board Election
 +      * The Nominees
 +        * James Cooper
 +        * Rylan Grayston
 +        * Torban Peterson
 +        * Taylor Serson
 +        * John Tumbach
 +        * Scott Walde
 +        * Andrew Wright
 +      * All nominees passed with a vote of confidence
 +      * Congratulations to the new board!
 +      * Vote to destroy the ballots passed with 19 members for and 1 member against
 +
 +  * Regular Items
 +  * Equipment, Safety and the Space
 +    * Check fire extinguishers
 +    * Quick Clean
 +    * Equipment check
 +
 +    * Previous meeting minutes
 +      * Febuary 13, 2019
 +      * Addendum Febuary 19, 2019
 +
 +    * New Membership
 +      * Rachel Bloomfield
 +        * No objections
 +
 +    * Finances ​
 +      * Gross profit: $4,624.24
 +        * Includes $1,000.00 of donations ​
 +      * Ordinary expenses: $2,937.45
 +        * Includes 150.00 for bad debt write off.
 +      * Net income: $1,686.81
 +      * Liabilities:​ $1,072.34
 +      * Could we cover our liabilities?​ Yes
 +      * Are our accounts being taken care of promptly? Yes
 +      * We are in the black!
 +
 +    * Social events / group projects ​   ​
 +      * Small talk / Show and Tell 
 +        * Mar 26 - Need volunteer
 +      * Future Workshops / events
 +        * Reddit so far has proven to be the best advertising avenue
 +        * Another suggested area to advertise is on meetup.com
 +        * Free Admission day - Feb 18
 +          * how did it go?
 +            * Well, gained a new member (Rachel)
 +        * May 25 - Saskatoon Mini Maker Faire
 +          * Volunteers
 +          * Get your projects together
 +          * We are a coppersmith sponsor
 +            * We get 4 staff and 10 guest passes
 +          * We are able to sell items at our booth, however, they must be approved by the board before hand.
 +
 +      * Newsletter sign up - talk to Mena or email to newsletter@sktechworks.ca
 +        * workshops
 +        * events
 +        * projects
 +        * upcoming info
 +
 +    * Acknowledgements
 +      * to the board for another great year
 +      * Al for being on the board for many years
 +      * Mena for being returning officer and handling the newsletter
 +      * Thanks to Taylor, Torban and Mark for committing to donate to the fume hood
 +      * Thanks to Taylor, Kevin, Mark and Tyler for helping with the forge night
 +
 +  * Old Business
 +    * fundraising for metal CNC mill
 +      * get stuff for a donation
 +    * Installation of sinks 
 +      * upstairs to be completed soon
 +    * Security
 +      * Back door reminder
 +        * Keep it locked. There is no excuse, there are two signs describing how to lock the door. 
 +      * front door reminder
 +        * Do not prop the door open. This damages the door and costs us money to repair. ​
 +      * converting back door to new card system 2.0
 +    * Space Inventory
 +      * Taylor and John are committed. If you want to help please contact them. 
 +    * if a problem is found with the facilities please contact the board
 +      * thespace@sktechworks.ca
 +
 +  * New business
 +    * G-wizard software purchase
 +      * In the budget which has already been approved. ​
 +    * Open Floor
 +      * Rylan made improvements to the plastic storage. Made a clamp that has further revisions planned. ​
 +      * Rylan purchased a sand blaster but recommends it not be used until the fume hood is complete
 +      * Rylan with approval of the previous board is going to convert the table in the dirty room into a fume hood contraption
 +      * Forge night has happened twice now that is interesting and attracting a decent amount of interest. Feel free to join. 
 +      * A vote was raised to change the plan to buy 1 camera for the front to 2 cameras. The approximate cost would be $320 USD. 
 +        * Andrew raised concerns over a single camera not having view of the entire front area and being sucesptible to theft/​vandalism. Two cameras would eliminate the possibility of not being seen by the cameras. ​
 +        * Vote passed with 17 for and 1 against
 +      * A preliminary discussion has been opened about taking over the front portion of the bay we are in. Michelle is looking to downsize. ​
 +        * This idea is more feasible in the short term vs taking over back bay. 
 +        * Michelle would rent half of the space back from us. 
 +        * We could easily cover the additional cost with renting out the space. Even without we can afford it currently.
 +      * Taylor has a contact that may be interested in teaching a F360 class at TW. If anyone is interested please let Taylor know. 
 +
 +  * Vote to adjourn the meeting passed unanimously.
 +  ​
 +  * Next Meeting - April 9, 2019
 +
 +  * Purgatory box
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