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Saskatoon Techworks Meeting Minutes

— Time and Location —

  • Tuesday, March 12, 2019 7pm
  • Location: Saskatoon TechWorks, 412 44th St E
  • Previous meeting minutes (please read ahead of time)
Minutes
  • Attendance: 21
  • AGM Items
    • Chairman`s Address
      • Our current chairman, John, spoke.
    • Finances
      • James presented a summary of our yearly finances
        • Net income $6,732 (2018) vs $1,537 (2017)
        • We are growing, and it's awesome.
      • The 2019 budget was proposed to the membership
        • Vote to approve the budget passed unanimously
        • Vote to dispense with an audit passed unanimously
    • Bylaw Change
      • Remove the clause “Reside in Saskatchewan, and” from the requirements to be a member of SKTW.
        • Concern was raised about board members that do not attend board meetings potentially because they are out of province. This is already and agenda idea for the next board.
        • Vote to make the proposed changed passed unanimously
    • Board Election
      • The Nominees
        • James Cooper
        • Rylan Grayston
        • Torban Peterson
        • Taylor Serson
        • John Tumbach
        • Scott Walde
        • Andrew Wright
      • All nominees passed with a vote of confidence
      • Congratulations to the new board!
      • Vote to destroy the ballots passed with 19 members for and 1 member against
  • Regular Items
  • Equipment, Safety and the Space
    • Check fire extinguishers
    • Quick Clean
    • Equipment check
  • Previous meeting minutes
    • Febuary 13, 2019
    • Addendum Febuary 19, 2019
  • New Membership
    • Rachel Bloomfield
      • No objections
  • Finances
    • Gross profit: $4,624.24
      • Includes $1,000.00 of donations
    • Ordinary expenses: $2,937.45
      • Includes 150.00 for bad debt write off.
    • Net income: $1,686.81
    • Liabilities: $1,072.34
    • Could we cover our liabilities? Yes
    • Are our accounts being taken care of promptly? Yes
    • We are in the black!
  • Social events / group projects
    • Small talk / Show and Tell
      • Mar 26 - Need volunteer
    • Future Workshops / events
      • Reddit so far has proven to be the best advertising avenue
      • Another suggested area to advertise is on meetup.com
      • Free Admission day - Feb 18
        • how did it go?
          • Well, gained a new member (Rachel)
      • May 25 - Saskatoon Mini Maker Faire
        • Volunteers
        • Get your projects together
        • We are a coppersmith sponsor
          • We get 4 staff and 10 guest passes
        • We are able to sell items at our booth, however, they must be approved by the board before hand.
  • Newsletter sign up - talk to Mena or email to newsletter@sktechworks.ca
    • workshops
    • events
    • projects
    • upcoming info
  • Acknowledgements
    • to the board for another great year
    • Al for being on the board for many years
    • Mena for being returning officer and handling the newsletter
    • Thanks to Taylor, Torban and Mark for committing to donate to the fume hood
    • Thanks to Taylor, Kevin, Mark and Tyler for helping with the forge night
  • Old Business
    • fundraising for metal CNC mill
      • get stuff for a donation
    • Installation of sinks
      • upstairs to be completed soon
    • Security
      • Back door reminder
        • Keep it locked. There is no excuse, there are two signs describing how to lock the door.
      • front door reminder
        • Do not prop the door open. This damages the door and costs us money to repair.
      • converting back door to new card system 2.0
    • Space Inventory
      • Taylor and John are committed. If you want to help please contact them.
    • if a problem is found with the facilities please contact the board
      • thespace@sktechworks.ca
  • New business
    • G-wizard software purchase
      • In the budget which has already been approved.
    • Open Floor
      • Rylan made improvements to the plastic storage. Made a clamp that has further revisions planned.
      • Rylan purchased a sand blaster but recommends it not be used until the fume hood is complete
      • Rylan with approval of the previous board is going to convert the table in the dirty room into a fume hood contraption
      • Forge night has happened twice now that is interesting and attracting a decent amount of interest. Feel free to join.
      • A vote was raised to change the plan to buy 1 camera for the front to 2 cameras. The approximate cost would be $320 USD.
        • Andrew raised concerns over a single camera not having view of the entire front area and being sucesptible to theft/vandalism. Two cameras would eliminate the possibility of not being seen by the cameras.
        • Vote passed with 17 for and 1 against
      • A preliminary discussion has been opened about taking over the front portion of the bay we are in. Michelle is looking to downsize.
        • This idea is more feasible in the short term vs taking over back bay.
        • Michelle would rent half of the space back from us.
        • We could easily cover the additional cost with renting out the space. Even without we can afford it currently.
      • Taylor has a contact that may be interested in teaching a F360 class at TW. If anyone is interested please let Taylor know.
  • Vote to adjourn the meeting passed unanimously.
  • Next Meeting - April 9, 2019
  • Purgatory box
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