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| + | ===== Minutes for January 25, 2011 ===== | ||
| + | A few of us had a chat at Paul's place on the 25th of Jan. Here's what we talked about. | ||
| + | |||
| + | * Articles of incorporation - decided the remaining outstanding issues. Ryan will edit the wiki. | ||
| + | * Board of directors - Min 3, max 7. President, VP (if >3 directors), treasurer, secretary. Others are directors at large. | ||
| + | * Discussed and revised mission statement. Ryan will edit the wiki. | ||
| + | * Discussed financial feasibility. | ||
| + | * It was suggested that we raise membership rates, or have tiered membership. No decision. | ||
| + | * Paul will look for cheaper locations. | ||
| + | * Spambots are invading forum and wiki. Paul will add additional moderators to forum, and see how to add sysops to wiki. | ||
| + | * Insurance - discussed appropriate amounts for liability insurance, and the possibility of D&O insurance. Brett will seek legal advice. | ||
| + | * Legalese - looked at Milwaukee' | ||
| + | * Future meetings were discussed: | ||
| + | * 2 weeks advance notice if possible | ||
| + | * Minutes to be taken and posted to the wiki and/or forums after the meeting | ||
| + | * Consider using a more formal " | ||
| + | * Agenda to be posted in advance | ||
| + | * Software - if hosted by the space, it should be legit | ||
| + | * Sponsorship | ||
| + | * Possible "donor wall" | ||
| + | * Corporate sponsors - appoint one or more people to chase sponsorship | ||
| + | * Possible revenue sources | ||
| + | * Classes - lab fees + donations? | ||
| + | * Membership fees | ||
| + | * Storage rental? | ||
| + | * Rent out rack or server space? | ||
| + | * Canteen. A vending machine was suggested instead of an honor system. | ||
| + | * Random thoughts on membership: | ||
| + | * Vouching | ||
| + | * Anyone who donates before space is open is grandfathered in, no vouch | ||
| + | * Provision in bylaws for voting out problem members | ||
| + | * Member projects should be both legal and safe | ||
| + | * Guiding principles: be safe, be legal, don't be a dick. | ||
| + | * A safety committee was suggested, as well as training on tools before use | ||
| + | * Not actively pursuing spaces until we have seed money in the bank. Can look and see what we like/ | ||
| + | * Financial stuff: | ||
| + | * Signing authority - the board has signing authority, 3 signatures required. | ||
| + | * No debit/ | ||
| + | * Keep petty cash on hand, managed by treasurer. Treasurer to report on expenditures. | ||
| + | * Votes: online? Through the forum? (Can the admin see who voted for what?) | ||
| + | * Provision in the bylaws for virtual meetings (IRC or something) | ||
| + | * Don't worry about having a shop full of fancy stuff. Provide a space and things will come. | ||
| + | * Bylaws to be finished on the wiki over the next few days. Tim to finish framework, everyone else to review and edit | ||
| + | |||
| + | Action items: | ||
| + | * Ryan: update wiki, finalize articles of incorporation | ||
| + | * Brett: talk to lawyer friend | ||
| + | * Paul: start looking into cheaper spaces, add forum moderators and/or wiki sysops | ||
| + | * Tim: finish first pass of bylaws | ||
| + | * Everyone: review and edit bylaws | ||
| + | * Post completed articles/ | ||
| + | * Start nomination process for board, assuming there is consensus on the board structure in the bylaws | ||
| + | |||
| + | Goals for next general meeting: | ||
| + | * Start incorporation process (this is ready to go, just need a vote on the articles) | ||
| + | * Nominate/ | ||
| + | * Ratify bylaws | ||
