meeting:february_12_2019 [Saskatoon Techworks]

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==== Saskatoon Techworks Meeting Agenda ====
--- Time and Location ---
  * Tuesday, February 12, 2019 7pm
  * Location: Saskatoon TechWorks, 412 44th St E 
  * [[meeting:january_08_2019 | Previous meeting minutes]]

== Minutes ==
  * Attendance: 8 (non quorum)
  * Regular Items
  * Equipment, Safety and the Space
    * Check fire extinguishers
    * Quick Clean
    * Equipment check
  
  * Previous meeting minues
    * Non quorum, unable to vote on previous minutes. 

  * Members
    * 56 current (54 full, 2 associate)
    * New members:
      * Matthew Toews
        * No objections
      * Jay Schmidt 
        * No objections
    * Exiting Member
      * Lance Green 

  * Finances
    * Gross profit: $3,913.33
      * Includes $100.00 of donations towards new mill
    * Ordinary expenses: $3,131.42
      * Includes 100.00 for bad debt write off.
    * Net income: $781.92
    * Liabilities: $2,249.69
    * Could we cover our liabilities? Yes
    * Are our accounts being taken care of promptly? Yes
    * We are in the black!

  * Social events / group projects    
      * Small talk / Show and Tell 
        * Jan 22 - John will take it if no one else wants to
      * Future Workshops / events
        * Spectrum - review
          * Good turn out, lots of fun
          * Thanks to all our volunteers
          * Got some donations in the donation box!
        * Robot building workshop - review
          * Went good. Parents loved it, kids loved it. 3 in attendance. 
        * Soap making workshop - review
          * Went good, person who asked for it didn't show up but there was a couple other people. 
        * Free Admission day - Feb 18
          * Volunteers
            * John
            * Scott
            * ???
          * Have some roles for people meet attendees and show people around the space. No big activities though should have some things going to show off. 
        * Cake day! - Feb 14
          * Techworks is now 8 years old!
        * Mini Maker Faire - May 25
          * Will have a couple tables again
          * If you have any projects you would like to showcase, get them ready!
          * Need volenteers. Last year we had 6. 

  * Newsletter sign up - talk to Mena
        * workshops
        * events
        * projects
        * upcoming info
 
  * Acknowledgements
      * James for procuring and installing laser blower
      * All volenteers who came out to spectrum
        * Torban, Mena, John, Scott, Rachel

  * Old Business
    * fundraising for metal CNC mill
      * chocolate bars still available 
    * Installation of sinks 
      * upstairs to be completed soon
      * It is upstairs now!
    * metal mitre saw - who owns it
      * No one has taken ownership or notified us of whose it is. 
      * It is now Techworks
    * if a problem is found with the facilities please contact the board
      * thespace@sktechworks.ca

  * New business
    * Security
      * Back door needs to be closed properly and not left in an unlocked state
        * There are many signs showing how to lock the door. There is no excuse. 
        * If it continues to happen we will be forced to change the handle to one that can not be unlocked
      * back door to be changed to new door system
    * Saskatoon Mini Maker Faire 2019
      * May 25, 2019
      * Proposal to become Coppersmith sponsors
        * Same promotion as last year
        * John proposes we use the rest of our marketing budget plus pay out the difference instead of fundraising for this
        * James asked if we want to add this to the yearly budget as Maker Faire is an annual event
        * It was discussed and agreed upon to schedule a meeting for Feb 19, 2019 to discuss the sponsorship and budget. 
    * AGM prep
      * We need a returning officer
        * Mena has offered
        * Nominations for board to close 7 days before AGM
      * Email announcement to come shortly
      * Voting will be by secret ballot at the meeting
      * Proposal for change to bylaws
        * Remove membership requirement: resides in Saskatchewan
        * If you have any proposed changes they must be brought to the the boards attention 7 days before the AGM
    * Open Floor
      * There is a sandblasting machine in the dirty room now. Be careful of the abrasive, it is a hazard if spilled on the floor (lots of tiny balls, like ice on the floor). 
      * Torban suggested we get a water cooler.
      * Scott suggested we get a bigger fridge.

  * Next Meeting (AGM) - March 12, 2019

  * Purgatory box
meeting/february_12_2019.1550025463.txt.gz · Last modified: 2019/02/13 02:37 by andrew
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