meeting:march_8_2022 [Saskatoon Techworks]

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==== Saskatoon Techworks Annual General Meeting Minutes ====
--- Time and Location ---
  * Tuesday, March 8, 2022 7pm
  * Location: Saskatoon TechWorks, 412 44th St E, and remote Zoom meeting
  * [[meeting:february_8_2022| Previous meeting minutes]] (please read ahead of time)

Called to order 1916h, 7 in person, 6 on zoom.

== Agenda ==
  * Annual General Meeting Items
    * Chairman's Address
      * John not running again.  Tough year.  Hope to bring ourselves back.

    * Yearly Financials
      * Finances not done
      * Budget
        * Cash on hand: 4300.  
        * 55 active members, down from 80?
        * Anticipating 1 new member a month.
        * Rent estimated to go up $20/mo in July.
        * It's tight, but we should be able to pull through.
        * Refer to document.
        * John moves to accept the 2022 budget as presented.
        * Karl seconds.
          * carried 10 for no against 1 abstain

    * Bylaw changes
      * Change #1:
        * On page 10, under heading "Proceedings at General Meetings" point 1 states:
          * 1. General Meetings of the Corporation are open to the public. A majority of the Members present may ask any persons who are not Members to leave. 
        * We propose this point be rewritten as:
          * 1. General Meetings of the Corporation are open to all members.  Non-members may be allowed to attend at the discretion of The Board.  The meeting announcement shall state whether or not non-members may attend.  In either case, a majority of the Members present may ask any persons who are not Members to leave.  
        * John moves to accept the change as announced.
        * Karl seconded
        * carried 13 for, zero against.
      * Change #2:
        * On Page 6, under the heading "Election" point 3 states:
          * 3. The Board shall nominate a Member in Good Standing, who is not running for a position on the Board, to act as Returning Officer.   
        * We propose changing this point to read:
          * 3. The Board shall nominate a person who is not running for a position on the Board to act as Returning Officer. 
        * John moves to accept the change as announced.
        * Torban seconded
        * carried 14 for, zero against
      * Change #3
        * On page 3, under the heading "Responsibilities and Expectations" point 11 states:
          * 11.Members are not to conduct, organize, or sanction any activity within the Space of an expressly illegal nature as per the Criminal Code of Canada, the Youth Criminal Justice Act, the Firearms Act or any applicable Saskatchewan provincial statutes
        * We propose removing it:
          * 11. (Removed)
        * John moves to accept the change as announced.
        * Taylor seconded
        * carried 16 for, zero against

    * Elections
      * emails sent to zoom participants
      * Speeches
      * 7 online, 9 in person
        * All seven candidates are elected:
          * James Chamberlain
          * Rylan Grayston
          * Scott Walde
          * Kevin Bedore
          * Karl Niedzielski
          * Tyler Franson
          * Lee MacDonald
      * Karl motioned to destroy ballots
      * Francisco seconded
      * Carried

  * Regular Items
    * Previous meeting minutes
      * February 8, 2022
        * John moves to accept minutes as written
        * torban seconds
        * Carried

    * New Members
      * Emily Hitz (returning)
        * no objections

    * Exiting members
      * Janicka Grayston
      * Sakineh Ahfandan
      * Kim Revoy
      * Kevin Hanson

    * Finances
      * (above)

    * Social events / group projects    
      * Future Workshops / events
        * Un-workshops - unstructured opportunities to learn about different tools at Techworks
        * outdoor school group on next three Thursday afternoons

      * Newsletter sign up - [[https://sktechworks.us2.list-manage.com/subscribe?u=03c13b19a0035c0ee0118e5f2&id=5f20d65bfa|Newsletter]]
        * workshops, events, projects, upcoming info - newsletter@sktechworks.ca

  * Old Business
    * Equipment
      * OMIO - still in same state
      * engraving portion of laser is having several issues - missing second lens so focal length is different
        * one of the mirrors shifts out of alignment very easily, requires re-alignment often
          * Please remember to lift tubes when done.
          * Drew asked about new honeycomb/bed for laser.  Someone needs to take this on.  No cash available right now.
      * Mill is working again but still needs more work. Power feed needs new belt to function
        * Dan (micromachine) fixed it.  Shayne put it back together.
        * Rylan: If you break a tool, you're not in trouble, but please let us know so we can fix it asap.
      * Jigsaw missing.

    * To Do List
      * Add/Remove/Assign to list

    * If a problem is found with the facilities please contact the board
      * thespace@sktechworks.ca

  * New business
    * Open Floor

    * Acknowledgements
      * Past board for their service to the TechWorks community
        * John for being Chair for the past several years.
      * Taylor for being returning officer
      * Dan (Micro Machine) for repairing the gears on the mill
      * Scott for online voting
      * Torban and Scott - financials / budget
      * Tyler Franson - organising school tour.
      * James, Scott, Kevin, Jim, others for helping out school tour.
      * Shane for putting the mill back together.
      * Kevin for cleaning the mill
      * Kevin for cleaning the dirty space again

  * Next Meeting - April 12, 2022

Meeting adjourned at 2108h

  * Purgatory box
meeting/march_8_2022.txt · Last modified: 2022/03/14 19:51 by swalde
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