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| === Meeting minutes: August 9, 2016 === | === Meeting minutes: August 9, 2016 === | ||
| + | * Attendance: 10 full members, 1 associate member | ||
| + | * Reading of the minutes from July 12, 2016. Accepted unanimously. The minutes from June 14, 2016, were also accepted unanimously. | ||
| + | * Finances: | ||
| + | * Members: | ||
| + | * New members: Eylon Mogilner and Devin Bradburn | ||
| + | * 33 full members, 4 associates | ||
| + | * Laser cutter donation/ | ||
| + | * Bylaws: No progress due to our focus on new space search. Board has set a deadline of having a first draft of new bylaws in November. | ||
| + | * Website: No progress due to our focus on new space search. Scott plans to change the theme to make it feasible to use WooCommerce for the store. | ||
| + | * Advertising: | ||
| + | * Fundraising: | ||
| + | * We have the store on the website. We plan to sell things on consignment. If a member would like to sell them, they may propose it to the board and negotiate for the terms of sale. | ||
| + | * Corporate sponsorships will go through a single point of contact, which we've chosen to be Albert. If members find a business who is interested in becoming a sponsor, they can refer them to Albert, who will negotiate the terms. | ||
| + | * Social events: | ||
| + | * We would like to have a scheduled day for social events so that people can plan in advance. | ||
| + | * Retro video game day went well. About 8 people attended. We had lots of fun and went quite late. The only unfortunate thing is that it was mostly the regulars; it didn't really draw those who don't attend other functions often. | ||
| + | * Suggestions for how to get more engagement? Could advertise in Bridges, Planet S, Saskatoon Express. Need to give them at least two weeks notice. Post to meet-up groups. | ||
| + | * Social committee: Albert is willing to be part of it. Rylan is interested, but not available at the moment. | ||
| + | * Workshops all postponed during our move. | ||
| + | * Collaboration with outside groups: | ||
| + | * Al is giving a 3D modelling talk at ETC Makerspace in September. | ||
| + | * James is giving a quadcopter and drone talk at Sask Polytechnic in October. | ||
| + | * The board has established a student rate package where a full-time student could get a full membership for $240 for 8 months. This will be offered in the fall as students are coming back to school. This is similar to what ENTS and Victoria Makerspace do. Eylon offered to design a poster to put up. John is willing to call up some places to get our posters up. Scott will also talk to Tim Schneider at Sask Polytechnic. | ||
| + | * Albert would like us to put together a maintenance schedule for equipment. | ||
| + | * We do not have any garbage facilities until we move. Please take all of your garbage home. Do not leave it here. | ||
| + | * James would like to remind everybody to clean up after yourself, and to clean any mess that you find. | ||
| + | * New space: | ||
| + | * The space: | ||
| + | * We signed a 3 year lease for 412 44th St E., just North of Circle Dr. and East of Faithful Ave. | ||
| + | * We will have front and rear door access using our existing door strikes and key cards. | ||
| + | * Front access will be through the front tenants section, until such time that they build a hallway. | ||
| + | * We will get the second floor (offices) free for the first year. After that it will be $500/mo. | ||
| + | * Rent, common costs, and utilities are $1785/mo (including taxes) for the main floor. | ||
| + | * We have 3 dedicated spots in the back. Parking in the front is available to the public. | ||
| + | * We plan to rent out the upstairs offices for $100/mo. Available to members only. There will be four offices available. | ||
| + | * Scott, Albert, and Rylan are interested in renting offices. Arden may be in the future. | ||
| + | * Move in/out: | ||
| + | * Move in date is Saturday, August 27. We need as much help as we can get. We will pack up at 509A Gray Ave on Friday, August 26. | ||
| + | * Before the move-out date, remove any spare materials that you wish to keep. We will be purging any junk. | ||
| + | * Rylan will take home his ABS sheets, but will make some available for sale once we move in. | ||
| + | * Arden will arrange a truck with lift gate. | ||
| + | * Renovations: | ||
| + | * Arden and Rylan would like to look after the aesthetics of the new space. | ||
| + | * Scott is working with an electrician to make sure we have enough power to use our tools. | ||
| + | * We have capital costs and monthly costs that we need to cover as part of this move. We need to raise an extra $1200 by the end of this month and $200 month every month until we gain a few more members and/or rent out the offices. We are looking to the membership, friends, family, or others interested in our community. | ||
| + | * Mini makerfaire is in Calgary next week (August 20-21). John and Albert are going. Call for projects! Albert is bringing four robots. James will lend a robot workshop kit. | ||
| + | * Eylon recommends we put together a short introduction of what our members are and what they do. Similarly, we have asked to get pictures of people and their projects with a bit of a write-up. We would like to use them on the website, on the wall, and other promotional materials. | ||
